Executive Assistant

Disney Experiences - Lake Buena Vista, FL

Full-time

Lake Buena Vista, FL

About the position

The Administrative Assistant role at Disney Experiences (DX) is pivotal in supporting the Vice President of Retail & Restaurant Technology. This position involves managing complex calendars, prioritizing communications, and providing comprehensive office support to ensure smooth operations within the team. The role requires a proactive individual who can navigate a dynamic environment and assist with various administrative tasks, including travel coordination and onboarding new employees.

Responsibilities

• Screen and prioritize incoming meeting requests, email, and phone calls.
• Handle complex calendars and coordinate last-minute urgent meetings across multiple time zones.
• Assist with general department tasks, including conference room requests and ordering supplies.
• Own and update organization distribution lists by geography and function.
• Provide office support for location-based events and complete expense reports.
• Track organizational deadlines and order supplies for the team as needed.
• Handle IT and office services related matters and serve as a point of contact for the team.
• Be responsible for welcoming and onboarding new employees, ensuring a smooth start.
• Plan and coordinate travel.

Requirements

• Ability to work across diverse teams with high quality and professionalism.
• Strong interpersonal and communication skills to develop rapport with team members.
• Self-starter with the ability to perform successfully in a fast-paced environment.
• Resourceful and comfortable navigating the unknown.
• Critical problem-solving skills to work through challenges.
• Proven ability to use good judgment on behalf of the executive.
• Strong organizational and time management skills to proactively support the executive.
• Ability to adapt and partner with other administrative and team members.

Nice-to-haves

• Skilled in designing dashboards on programs like Smartsheet.
• Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, and/or Keynote.
• Certified as a notary in the state of FL and/or CA.