Ultimate Staffing - Phoenix, AZ
posted 2 months ago
The Executive Assistant position at Ultimate Staffing Services is a full-time, in-office role located in Phoenix, AZ. This position is crucial for ensuring smooth operations within the executive team and requires a proactive individual who can manage various tasks efficiently. The Executive Assistant will act as the primary point of contact among executives, employees, clients, and external partners, facilitating effective communication and information flow. The role demands a high level of organization and time management skills, as the assistant will be responsible for managing executives' calendars, setting up meetings, and making travel and accommodation arrangements. In addition to calendar management, the Executive Assistant will track daily expenses and prepare comprehensive reports on a weekly, monthly, or quarterly basis. The role also includes office management responsibilities, such as maintaining office supply inventory across all locations and overseeing the performance of IT support services. The assistant will be expected to take minutes during executive and board meetings, organize and set up offices for new employees, and manage the conference room calendar while ensuring that office equipment is functioning properly. The position also involves assisting with the management of the equity management platform and communicating relevant details to partners and employees. This multifaceted role requires a strong desire to make changes and a proactive attitude to get things done, making it essential for the candidate to possess outstanding organizational skills and the ability to handle multiple tasks simultaneously.