Executive Assistant

$90,000 - $130,000/Yr

Arcadis - Hanover, MD

Part-time,Full-time - Senior

Hanover, MD

10,001+ employees

Professional, Scientific, and Technical Services

About the position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. The Executive Leadership Team (ELT) is responsible for the day-to-day operation of the company and each member of the ELT is supported by an Executive Assistant. The Executive Assistant of the ELT member serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ELT member, by providing personal, executive support & PM support to enable the ELT member to execute the business strategy and adhere to strategic priorities aligning all actions to key objectives for the year. The Executive Assistant (EA) provides excellent executive, Project Management, and development support to the ELT member. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ELT Member. The EA also serves as the liaison to the Presidents business team as well as other senior leadership group members; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsibilities

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the ELT member.
• Provide personal, executive, and project management support to enable the ELT member to execute business strategy.
• Ensure priorities of the ELT member's scope are integrated into decision making and planning.
• Help the President report on business priorities and ensure actions and initiatives are progressing.
• Project manage events and initiatives related to the ELT member.
• Represent the ELT member in meetings and provide feedback on meetings attended.
• Manage the meeting cadence for the ELT member's team meetings, ensuring agendas are relevant and objectives are achieved.
• Provide high-level support in the production of presentations, reports, and proposals.
• Read, monitor, and respond to the Executive's emails, delegating actions as necessary.
• Prepare correspondence on behalf of the ELT member and act as a liaison between colleagues and clients.
• Arrange extensive travel schedules, visas, and accommodations as required.
• Manage the ELT member's diary and time effectively, ensuring they are well prepared for meetings.

Requirements

• 10+ years experience as an executive assistant supporting an executive leader (C-Suite or C-Suite -1).
• Highly proficient in Microsoft Office programs including MS Word, MS Teams, PowerPoint, Excel, and Outlook.
• Excellent business English both written and oral.
• Ability to travel to other locations on an ad hoc basis.

Nice-to-haves

• Experience working internationally across different business lines and functions.
• Experience in mentoring and sponsoring people in the business and from outside.
• Proactive support of communities and social initiatives, with attention to sustainability.

Benefits

• Paid parental leave
• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Adoption assistance
• Employee assistance program
• Vision insurance
• Life insurance