Advocate Aurora Health - Green Bay, WI
posted 3 months ago
The Executive Assistant position at Aurora BayCare Medical Center is a full-time role that requires an experienced individual to provide high-level administrative support to executives. The role involves managing a complex calendar of appointments, meetings, and travel arrangements, ensuring that all administrative aspects are meticulously planned and organized. This includes preparing agendas, selecting meeting sites, arranging food and beverages, and coordinating audio-visual needs. The Executive Assistant will also be responsible for drafting and editing correspondence, memos, and various documents, ensuring accuracy and consistency in all communications. In addition to scheduling and document preparation, the Executive Assistant will serve as the first point of contact for visitors and callers, providing procedural information and addressing inquiries related to operational matters. This role requires a deep understanding of the organization's policies and procedures to effectively resolve problems and prioritize needs. The Executive Assistant will compile and analyze information from various sources to support administrative functions and may present reports and materials to groups as needed. The position also entails maintaining filing systems for confidential records, managing incoming mail, and performing independent research to support the executive team. The Executive Assistant will operate and maintain office equipment and may assist other clerical staff by providing guidance on processes and procedures. This role reports directly to a Vice President or higher, emphasizing the importance of confidentiality, effective communication, and organizational skills.