Executive Assistant

Enterprise Mobility - Saint Louis, MO

Full-time - Senior

Saint Louis, MO

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will support the Senior Vice President of Strategic Initiatives and his team, which includes Strategy Development & Growth, Corporate Development, Sustainability, and Communications. This role involves managing complex calendars, coordinating meetings and travel, and providing general administrative support while maintaining confidentiality and professionalism. The position is based at the Corporate Headquarters in Clayton, MO, and offers a hybrid work schedule.

Responsibilities

• Manage complex calendars for multiple executives, including scheduling business and personal appointments.
• Coordinate and prepare for meetings, conferences, and events, including agenda preparation, meeting minutes, and follow-up actions for executives.
• Coordinate complex travel arrangements (domestic and international) for multiple executives, department leaders, vendors, and outside business partners.
• Conduct research and compile data to prepare reports, presentations, and briefing materials for executives.
• Create, establish, and maintain confidentiality and secure department documents and filing system.
• Oversee administrative functions and ensure smooth operations within the executive office.
• Coordinate complex accounting activities, including multiple expense reporting, complex invoices, and purchase orders.
• Screen and prioritize incoming calls, emails, and correspondence, directing them as appropriate.
• Create, produce, distribute, and compare reports; perform basic to intermediate analysis of report summaries.
• Complete ad hoc special projects as assigned.
• Seek to improve job performance through self-assessment, skill development, training, and goal setting.
• Maintain a regular and reliable level of attendance and punctuality.
• Perform miscellaneous job-related duties as assigned.

Requirements

• Five (5+) years or more of administrative experience supporting one or more executive leaders.
• Type 60 or more wpm with accuracy.
• Proficiency in MS Office support tools.
• Ability to sort, alphabetize, and number documents in a timely and organized manner.
• Ability to maintain confidential information and discretion.
• High School Diploma/GED.
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.

Benefits

• Profit sharing
• Health insurance
• Paid time off
• 401(k) matching