Executive Assistant

$45,000 - $60,000/Yr

Confidential - Meridian, ID

Full-time - Entry Level

Meridian, ID

About the position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support two executives with day-to-day administrative and personal tasks, as well as special projects. The ideal candidate will have excellent communication skills, the ability to manage multiple tasks simultaneously, and a strong sense of discretion and professionalism. This role will require managing calendars, handling correspondence, organizing meetings, and ensuring the smooth running of daily operations.

Responsibilities

• Schedule meetings, appointments, and events; maintain and update the executive's calendar
• Coordinate and book domestic and international travel, including flights, accommodation, and transportation
• Handle and prioritize emails, phone calls, and written correspondence on behalf of the executive
• Organize and set up meetings, including preparing agendas, taking meeting notes, and ensuring follow-up on action items
• Assist with various projects, including research, compiling reports, and tracking progress
• Maintain filing systems, process expenses, and manage office supplies as needed
• Assist with personal tasks, such as running errands, making reservations, or purchasing gifts
• Act as the point of contact between the executive and internal/external stakeholders

Requirements

• High school diploma or equivalent required
• Minimum of three (3) years of experience as a personal assistant, executive assistant, or in a similar role
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite
• Ability to handle sensitive and confidential information with discretion
• Problem-solving skills and a proactive mindset
• Flexibility to adapt to changing priorities and demands
• A valid driver's license and reliable transportation is required

Nice-to-haves

• Read Minds: Preferred, but not required

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance