Executive Assistant

$45,198 - $69,410/Yr

City Of Pensacola - Pensacola, FL

Full-time - Entry Level

Pensacola, FL

Utilities

About the position

The Executive Assistant position at the City of Pensacola involves providing high-level administrative support to executive staff. The role requires a combination of clerical tasks, independent judgment, and effective communication skills to manage various responsibilities, including scheduling, correspondence, and public inquiries. This position is essential for ensuring smooth operations within the department and requires a strong understanding of local government functions.

Responsibilities

• Responds to telephone inquiries from the media concerning current events.
• Schedules meetings with civic groups concerning speaking engagements.
• Responds to departmental personnel seeking status information on documents sent for signature, as well as requests for information and documents.
• Routes or handles incoming complaints or questions.
• Pulls any relevant documentation for appointment from files.
• Scans paper for news items relevant to municipal operations.
• Reviews appointment book for any meetings.
• Types letters and memorandums.
• Drafts and types press releases and routine inter-office memoranda.
• Assists in the final preparation and organization of Committee agendas.
• Works up trip itineraries and makes travel arrangements for Executive staff.

Requirements

• Graduation from high school or equivalent.
• Five (5) years experience in a highly responsible executive secretarial position with at least two (2) years in local government.
• Combination of education, training, and/or work experience equal to or greater than the requirements listed.

Nice-to-haves

• Possession of an appropriate driver license for equipment operated.
• Any license, training or certification required by law or regulation to complete assigned tasks.

Benefits

• Competitive hourly wage based on experience and knowledge.