EXECUTIVE ASSISTANT

The Bartolotta Restaurants - Milwaukee, WI

Full-time - Mid Level

Hybrid - Milwaukee, WI

251-500 employees

About the position

The Executive Assistant at The Bartolotta Restaurants plays a crucial role in supporting the owner by managing high-level administrative tasks and personal assistance. This position is designed to enhance the efficiency and effectiveness of the organization by providing seamless support, ensuring that tasks and projects are on track, and maintaining confidentiality. The role requires a high degree of professionalism, initiative, and independence, with responsibilities that include travel planning, meeting coordination, and communication management.

Responsibilities

• Handle highly sensitive confidential information and communications.
• Maintain the Owner's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Effectively interact with the CEO and Bartolotta Leadership Team to organize and coordinate meetings and other activities.
• Join meetings as needed to take minutes, capture recaps and next steps for the Owner.
• Book travel, restaurants, meetings, and other travel arrangements.
• Anticipate the Owner's needs and proactively bring together appropriate people and resources to support them.
• Prepare reports by collecting and analyzing information.
• Manage/track deliverables across the company on behalf of the Owner.
• Welcome guests and customers by greeting them in person or on the telephone, answering or directing inquiries.
• Manage, audit, and submit expenses and reports.

Requirements

• At least six years as an executive assistant supporting C-level executives, preferably in the restaurant or hospitality industry.
• Strong communication skills, attention to detail, and strong writing skills.
• Advanced Microsoft Office skills (Office 365, Word, Excel, and PowerPoint).
• Ability to manage and organize complexity and ambiguity.
• Evidence of solution-oriented thinking skills.
• Strong team-oriented interpersonal skills.
• Ability to work under pressure and time constraints and easily adapt to ever-changing conditions.

Nice-to-haves

• Bachelor's Degree is a plus.