Executive Assistant

$52,000 - $54,000/Yr

Itv America - Stamford, CT

Full-time - Entry Level

Remote - Stamford, CT

About the position

The Executive Assistant position at ITV America involves providing comprehensive administrative support to multiple executives within the Business and Legal Affairs department. The role is crucial for maintaining the executives' schedules, managing communications, and ensuring the smooth operation of various administrative tasks. This position requires a proactive approach to anticipate the needs of executives and handle confidential information with discretion.

Responsibilities

• Maintain multiple executives' calendars, including appointment scheduling across multiple time zones and offsite locations.
• Respond to changes quickly and proactively alter priorities when necessary.
• Read, interpret, and write email correspondence related to the executive's obligations.
• Answer all incoming calls and take notes during scheduled calls; set up conference calls with multiple attendees.
• Arrange all domestic and international travel plans for executives.
• Process expense reports in a timely manner.
• Manage the organization, filing, and cataloguing of a large volume of agreements and correspondence.
• Coordinate the execution of talent agreements, collaboration agreements, and network production agreements.
• Facilitate extensions of active agreements when necessary.
• Maintain accurate and up-to-date records, including extensive project status sheets.
• Summarize and communicate contractual obligations to various internal teams.
• Organize and maintain the online filing system for business affairs and legal documents.
• Draft and edit/proofread documents as necessary.
• Perform any additional duties as assigned by supervisors.

Requirements

• 1-3 years' experience in an administrative role, preferably in the legal field and/or television industry.
• Strong interpersonal skills and the ability to work effectively across all levels of the organization with discretion and integrity.
• Self-starter who is willing to learn and manage ambiguity effectively.
• Ability to handle confidential information and interact professionally with high-level executives.
• Detail-oriented with excellent organizational skills and ability to multitask under pressure.
• Proficient in various business systems, including Apple Mac products, PCs, Microsoft Word and Excel, Google Workspace.

Nice-to-haves

• Experience in the television industry or legal field is preferred.
• Familiarity with project management tools and software.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance