Executive Assistant

$52,000 - $74,880/Yr

Adtalem Global Education - Chicago, IL

Full-time - Mid Level

Hybrid - Chicago, IL

Educational Services

About the position

The Executive Assistant at Adtalem Global Education plays a crucial role in supporting two senior executives who report directly to the CEO. This position involves a wide range of administrative tasks, including complex scheduling, communication management, and handling confidential materials. The ideal candidate will demonstrate professionalism, discretion, and integrity while managing the executives' needs and ensuring the smooth operation of the executive office. This hybrid role requires a proactive approach, strong organizational skills, and the ability to problem-solve effectively.

Responsibilities

• Proactively anticipate executives' needs and manage priorities.
• Expertly manage complex calendars, coordinating meetings and travel arrangements.
• Act as a trusted liaison between the CEO's office and internal/external stakeholders.
• Handle confidential materials with the highest levels of integrity.
• Prepare high-level documentation, including presentations and correspondence for the Board.
• Maintain accurate records and organized filing systems.
• Coordinate large meetings across multiple departments, managing all logistics.
• Provide executive support to other members of the executive team as needed.
• Contribute to special projects and events, identifying opportunities for process improvement.
• Collaborate with other administrative professionals in the CEO's office to ensure comprehensive support.

Requirements

• Bachelor's degree preferred, or a combination of education and relevant experience.
• 5 years of executive assistant experience.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other Microsoft applications.
• Exceptional oral and written communication skills, with the ability to craft high-level documents.
• Organized and detail-oriented, with the ability to maintain composure under pressure.
• High attention to detail and keen proofreading skills.
• Good judgment and discretion in handling confidential information.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) with 6% employer match
• 15 days of paid vacation each calendar year
• 12 paid holidays plus 2 floating holidays