Executive Assistant

Robert Half - Covington, KY

Full-time - Entry Level

Covington, KY

Administrative and Support Services

About the position

The Executive Assistant will provide high-level administrative support to senior-level managers, ensuring efficient management of their schedules and communication. This role requires a proactive individual with excellent problem-solving skills and discretion in handling sensitive information.

Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Communicate directly, and on behalf of the executives, with staff, stakeholders, and others, on matters related to the executives' programmatic initiatives.
• Draft memos, letters, emails, proposals, and reports on behalf of the executive team.
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
• Manage information flow in a timely and accurate manner.
• Make travel arrangements for executives.
• Organize and maintain the office filing system.

Requirements

• Proven experience as an Executive Assistant or similar role.
• In-depth understanding of MS Office suite and other standard business software.
• Ability to organize daily tasks and work under pressure.
• High degree of professionalism and strong communication skills.
• Confidentiality and discretion in handling sensitive company information.
• Strong problem solving and analytical skills.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan