Executive Assistant

$70,105 - $105,000/Yr

Confidential - La Puente, CA

Full-time - Mid Level

La Puente, CA

About the position

We are seeking an experienced Executive Assistant to provide high-level support to the Executive Vice President. The ideal candidate is a proactive self-starter with strong communication skills, exceptional attention to detail, and the ability to manage multiple tasks and shifting priorities. A minimum of five years of experience supporting senior-level executives is required, along with proficiency in Microsoft Office Suite and strong verbal and written communication skills.

Responsibilities

• Perform administrative tasks such as drafting letters, memos, invoices, reports, and other documents for executives.
• Arrange travel and accommodations for executives.
• Schedule and coordinate internal and external meetings, both in-person and via video conferencing.
• Attend meetings on behalf of executives, taking notes and recording minutes.
• Review and manage incoming communications or memos, assess importance, and distribute content as needed.
• Manage special projects from initiation to completion, ensuring deadlines are met.
• Screen and respond to calls, emails, and other inquiries on behalf of executives.
• Handle a high volume of tasks with minimal guidance and maintain flexibility to respond to urgent situations.
• Maintain a high level of integrity and discretion when handling confidential information.
• Professionally represent the organization in all interactions with employees, vendors, and external partners.
• Perform other related duties as assigned.

Requirements

• Bachelor's Degree in Business, Human Resources, or a related field.
• Bilingual proficiency in English and Spanish.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational, problem-solving, and interpersonal skills.
• Ability to prioritize tasks, manage deadlines, and handle multiple projects simultaneously.
• Strong verbal and written communication skills.
• Ability to collaborate effectively with executives and management teams.
• Ability to perform the physical requirements of the position, with or without reasonable accommodations.

Benefits

• Full-time position with a competitive salary range of $70,105.00 - $105,000.00 per year.
• In-person work location with an 8-hour shift.