Executive Assistant

Robert Half - Salinas, CA

Full-time - Entry Level

Salinas, CA

Administrative and Support Services

About the position

The Executive Assistant role at Robert Half is a short-term contract position based in Salinas, California, primarily supporting the Deputy Superintendent in the education sector. This position requires managing sensitive information and operating in a fast-paced environment, ensuring effective communication and organization to facilitate smooth operations.

Responsibilities

• Effective management of daily schedule and correspondence, ensuring timely responses to various inquiries.
• Coordinate and facilitate meetings using tools such as Google Suite and Cisco Webex Meetings.
• Maintenance of accurate and up-to-date records using CRM and ADP - Financial Services.
• Assist in the preparation of charts and graphs in Excel, showcasing strong knowledge in this software.
• Handle customer inquiries and resolve any issues in a professional manner.
• Ensure the smooth running of operations by managing calendars and setting up conference calls.
• Utilize skills in 'About Time' and 'Kronos Timekeeping System' for efficient time management.
• Demonstrate strong communication skills in handling emails and other forms of correspondence.
• Promote efficient travel and expense management using Concur.
• Perform other tasks as assigned, demonstrating flexibility and adaptability.

Requirements

• Minimum of 3 years of experience as an Executive Assistant or similar role
• Proficient in using ADP - Financial Services
• Experience with video conferencing applications, specifically Cisco Webex Meetings
• Familiarity with Concur for travel and expense management
• Proficiency in CRM software for customer relationship management
• Knowledge of Kronos Timekeeping System for effective time management
• Experience with About Time for project and resource management
• Proven ability to manage calendars effectively, including scheduling and prioritizing appointments
• Excellent communication skills, both written and verbal
• Experience in managing conference calls effectively
• Ability to handle correspondence professionally and confidentially
• Proficient in Google Suite, including Docs, Sheets, Slides, and Calendar.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan