Executive Assistant

South Shore Mental Health - Braintree, MA

Full-time - Entry Level

Braintree, MA

Nursing and Residential Care Facilities

About the position

Aspire Health Alliance is seeking a dedicated Executive Assistant to support the CEO and executive team in their mission to transform behavioral health care. This role involves high-level administrative functions, including managing calendars, coordinating meetings, and preparing materials for events, while ensuring confidentiality and effective communication within the organization.

Responsibilities

• Manage calendars for the CEO and executive team.
• Coordinate meetings and conferences.
• Assist in the preparation of materials for various events.
• Handle telephone coverage for the CEO.
• Respond to routine and select non-routine correspondence.
• Establish effective relationships with staff and stakeholders.
• Exercise independent judgment to plan, prioritize, and organize projects.
• Recommend changes in practices and procedures for continuous improvement.

Requirements

• Minimum of 3 years' experience supporting high-level executives.
• Outstanding customer service and communication skills.
• Critical thinking and analytical skills.
• Advanced proficiency in Office Software.
• Expertise in calendar and email management.
• Proficiency in project management tools.
• Experience with CRM and database management.
• Ability to use video conferencing and virtual collaboration tools effectively.
• Strong skills in digital file management and information management.

Nice-to-haves

• Bachelor's degree preferred.
• Knowledge of the Health Care industry is a plus.