Executive Assistant

Ardmore Roderick - Chicago, IL

Full-time - Mid Level

Chicago, IL

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at Ardmore Roderick plays a crucial role in supporting executive-level employees by managing various administrative functions. This position involves responsibilities such as calendar management, travel arrangements, expense reporting, and communication editing, all aimed at ensuring smooth office operations. The role is integral to the firm's mission of advancing critical infrastructure and enhancing community well-being.

Responsibilities

• Manage Executive Calendars
• Complete and Manage Expense reports
• Provide day-to-day administrative support including organizing files and preparing documents
• Schedule appointments and support staff
• Manage booking for business travel reservations
• Create and edit professional PowerPoint presentations
• Proofread and assist with editing outgoing materials and proposals
• Organize and maintain project fact sheets, staff resumes, and active project spreadsheets
• Assist with planning and setup for company events
• Maintain polite and professional communication
• Monitor office supplies and perform other office support responsibilities as assigned.

Requirements

• 5+ years of experience in an Administrative or Executive Assistant role
• High school diploma or GED required; Associate's or Bachelor's degree preferred
• Proficiency in Microsoft PowerPoint and Word
• Experience in civil engineering or the design and construction industry is a plus
• Detail-oriented with strong interpersonal communication skills
• Ability to organize and prioritize tasks
• Experience working with timekeeping systems is a plus
• Ability to handle multiple, simultaneous deadlines.

Nice-to-haves

• Experience working in Microsoft Excel
• Personal assistant experience
• Knowledge of the design and construction industry.

Benefits

• Paid parental leave
• Health savings account
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Parental leave
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance