Executive Assistant

Hearst Communications - Albuquerque, NM

Full-time - Entry Level

Albuquerque, NM

Publishing Industries

About the position

The Executive Assistant position at KOAT-TV provides essential support to the President/General Manager by managing confidential assignments, coordinating departmental operations, and facilitating communication between the management and various stakeholders. This role requires a high level of professionalism, organizational skills, and the ability to handle sensitive information while maintaining credibility and trust with senior management and staff.

Responsibilities

• Serve as a liaison to establish and maintain working relationships internally and externally, including with industry-related boards and professional organizations.
• Exercise confidentiality, resourcefulness, and creativity in responding to inquiries.
• Maintain the Outlook Calendar and coordinate meetings for the administrative office.
• Answer incoming calls, take messages, and refer callers to appropriate internal departments.
• Address viewer concerns and problem-solve as needed.
• Work with the corporate HR team to generate employee contracts.
• Handle administrative correspondence and route items to appropriate persons.
• Learn various systems to pull daily, weekly, and monthly reports, including specialized reports as needed.
• Oversee and coordinate logistics for key initiatives and community partnerships.
• Maintain a current list of contacts and confidential business files.
• Work on the FCC Public File and necessary reports.
• Make travel and accommodation arrangements and prepare expense reports.
• Complete projects and special assignments by establishing objectives and managing time effectively.
• Coordinate all station meetings for equipment needs, staff notification, and setup.
• Complete other duties as assigned by the President/General Manager.

Requirements

• At least three years of experience providing support to C-level executives or senior officers, or an equivalent combination of education and experience.
• Demonstrated ability to handle confidential and sensitive issues professionally.
• Proficient administrative skills to support executive-level management.
• Excellent interpersonal and communication skills.
• Strong attention to detail and organizational aptitude.
• Proficient in software applications such as Outlook, Word, Excel, and PowerPoint.

Nice-to-haves

• Eager to learn about the broadcasting industry and prepare reports.
• Ability to multi-task and adapt to changing work requirements.
• Strong client service orientation.

Benefits

• Medical
• Dental
• Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ Health Services
• Additional benefits to meet family needs.