Executive Assistant

$58,000 - $82,000/Yr

Moss Adams - Denver, CO

Full-time

Denver, CO

Professional, Scientific, and Technical Services

About the position

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you'll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm's size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you'll have fun while solving complex and interesting business challenges. The Executive Assistant performs a variety of administrative tasks and is responsible for providing administrative support to a pooled group of Tax and Assurance Senior Managers for the firm. Independent and sound business judgement is required to plan, prioritize, and organize a diversified workload in a fast-paced environment. The Executive Assistant is flexible, proactive and resourceful, while maintaining confidentiality and a high level of customer service. Individuals who thrive at Moss Adams exhibit the following success skills - Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities

• Manage calendars, office space reservations, and travel logistics for assigned executives
• Manage time and expense entry for assigned executives
• Assist with the production of client deliverables, including client reports
• Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance
• Draft, format, and proofread business correspondence (e.g., letters, memos, email) and presentations
• Assist with internal/external event and meeting coordination, set-up, and execution, including schedule coordination, meeting materials, collaborating with Office Services on catering orders and on-the-day support
• Leverage internal network and teams to effectively manage workflow
• Serve as a liaison for internal and external clients, including screening phone calls, facilitating communications with the appropriate client service staff, and following up with clients
• Participate with onboarding of new administrative team members with training and answering questions
• Assist with Continued Professional Education (CPE) activities for assigned teams
• Other duties and special projects as assigned

Requirements

• High School Diploma/GED required
• Minimum of 1 year of related experience required; experience in a professional services environment preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Proven commitment to providing exceptional client service
• Strong verbal and written communication skills including the ability to articulate complex issues to leaders and internal/external clients
• Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
• Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others
• Strong attention to detail, commitment to producing accurate work in a timely manner
• Able to understand problems, think critically, and identify creative solutions
• Ability to handle sensitive situations and confidential information with discretion
• May require some overtime hours
• Ability to travel as needed, approximately 5%

Benefits

• Annual discretionary bonus eligibility
• Customized career paths
• Supportive culture
• Professional development opportunities