Executive Assistant

$90,000 - $90,000/Yr

Prestige Staffing - Lombard, IL

Full-time - Mid Level

Lombard, IL

10,001+ employees

Administrative and Support Services

About the position

The Executive Assistant role is essential for supporting the Chief Executive Officer and other C-suite executives by managing administrative tasks efficiently. This position requires strong organizational skills, attention to detail, and excellent communication abilities to ensure that executives can focus on strategic objectives.

Responsibilities

• Manage the complex schedules of the Chief Executive Officer and other C-suite members, including scheduling meetings, appointments, and conference calls.
• Handle all aspects of travel arrangements for executives, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Manage travel expenses and reimbursements for the executives.
• Screen incoming emails for the executives, draft responses, and ensure urgent matters are addressed promptly.
• Organize and coordinate internal and external meetings, including arranging meeting rooms and preparing agendas.
• Assist in preparing, editing, and formatting various documents such as presentations and reports.
• Serve as a liaison between executives and internal/external stakeholders, facilitating communication as needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Support executives in special projects, initiatives, or events as assigned.
• Oversee general office operations and administrative tasks to ensure a smooth-running office environment.

Requirements

• Associate's degree or equivalent professional experience required.
• Six or more years of executive administrative assistant experience supporting the Executive Level.
• Strong organizational skills with attention to detail.
• Very strong interpersonal skills and ability to build relationships with stakeholders.
• Expert level written and verbal communication skills.
• Proactive problem-solving skills with strong decision-making capability.
• Ability to handle confidential information with discretion.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance