Executive Assistant

Robert Half - Detroit, MI

Full-time - Entry Level

Detroit, MI

Administrative and Support Services

About the position

We are in the process of hiring an Executive Assistant to join our team. The role is based in Detroit, Michigan, and offers a short-term contract employment opportunity. The Executive Assistant will be entrusted with a diverse set of administrative duties, acting with independent judgment, initiative, and discretion within established policies. The job function spans across facilitating communication, organizing large-scale events, and maintaining accurate records, among other responsibilities. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality. The Executive Assistant will play a crucial role in supporting the executive team and ensuring smooth operations within the office environment. The ideal candidate will have a proven track record in similar roles and possess strong organizational and communication skills.

Responsibilities

• Act as the primary contact and information source for chief executives and staff members, prioritizing and screening calls, correspondence, and visitors with discretion.
• Coordinate and strategically place meeting and time requests.
• Act as a liaison from the C-Suite Office to external partners & organizations, including coordinating travel arrangements and necessary preparations.
• Reconcile expenses and support scheduling needs for the Board of Directors.
• Coordinate and execute requests related to office environment and needs associated with the office facility.
• Serve as a facilities liaison and point person for the assigned office location.
• Research, analyze, and summarize business information while maintaining confidentiality of sensitive corporate & personnel information.
• Utilize advanced skills to create complex word processing, spreadsheets, and graphics documents using Microsoft Word, PowerPoint, Excel, and the internet.
• Schedule and maintain calendar, travel itineraries, and related arrangements.
• Coordinate logistics of large-scale events, off-site meetings, conferences, workshops, etc.
• Initiate and prepare correspondence, memoranda, reports, meeting minutes, follow-ups, etc.

Requirements

• Proven experience as an Executive Assistant in a fast-paced environment
• Proficiency in ADP - Financial Services
• Proficiency in Cisco Webex Meetings for online collaboration and communication
• Experience with Concur for travel and expense management
• Proficiency in using CRM systems for managing customer relationships
• Knowledge of Kronos Timekeeping System and About Time for efficient time tracking
• Strong skills in Calendar Management for scheduling and organizing meetings
• Excellent Communication skills, both written and verbal
• Experience in managing Conference Calls and Correspondence
• Proven track record in organizing Executive Meetings
• Detail-oriented with strong problem-solving skills
• Ability to work independently and prioritize tasks
• Highly discreet and able to maintain confidentiality
• Strong interpersonal skills with a detail oriented demeanor
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Bachelor's degree in Business Administration or related field is preferred.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan