Executive Assistant

Llc Flow - Miami, FL

Full-time - Mid Level

Miami, FL

Machinery Manufacturing

About the position

The Executive Assistant at Flow will provide dedicated support to the Head of Program Design & Development, managing a variety of administrative tasks to ensure smooth operations. This role is pivotal in enhancing office efficiency and involves collaboration with the office manager, as well as supporting various organizational functions and leadership projects.

Responsibilities

• Organize and coordinate the daily calendar, scheduling all meetings and handling personal event invitations.
• Manage and arrange travel, including all logistical arrangements and comprehensive itineraries.
• Track expenses and prepare expense reports for reimbursement and billing.
• Write individualized correspondence and other documents as requested.
• Provide essential support to all staff, serving as the key point of contact and coordinating meeting logistics, communications, and materials.
• Provide event support and planning, including retreats, meetings, and staff events.
• Support other functional areas and members of the organization's leadership team with special projects as needed.

Requirements

• 5+ years' experience in an executive-level support role required
• Undergraduate degree or equivalent experience
• Excellent computer skills; proficient or advanced skills in Microsoft Suite (Word, Excel, PowerPoint, and Outlook)
• Strong oral and written communication skills
• Strong interpersonal skills
• High level of professionalism
• Attention to detail and a process-improvement mindset

Nice-to-haves

• Self-starter with high energy
• Creative problem solver
• Ability to multitask

Benefits

• Commuter assistance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance