Executive Assistant

$49,600 - $68,200/Yr

Baxter International - Mountain Home, AR

Full-time - Entry Level

Mountain Home, AR

Miscellaneous Manufacturing

About the position

At Baxter, we are deeply connected by our mission to save and sustain lives. As an Executive Assistant, you will play a crucial role in supporting the site leader and management staff with various administrative duties and creative site communication. This position requires a highly self-motivated, professional, and creative individual who can manage their workload and prioritize tasks effectively in a fast-paced corporate environment. You will be responsible for conducting a variety of projects and activities that support executive management, ensuring that all tasks are executed with precision and confidentiality. In this role, you will be a trusted member of the team, providing administrative support in a highly confidential manner. Your responsibilities will include traditional administrative tasks such as managing correspondence, scheduling, and setting up video conferences. You will also interact with members of the Baxter organization at all levels, including the CEO and other executive leadership team members, as well as colleagues around the globe. Additionally, you will support site-wide communications across various platforms, including articles, blogs, videos, and presentations, while crafting brand awareness programs and collecting feedback from employees and partners for continuous improvement. Your responsibilities will extend to planning and executing various events, managing calendars, handling expense management, coordinating leadership team meetings, and developing creative communication strategies to engage the site workforce. You will also be involved in preparing correspondence, reporting departmental expenses, maintaining spreadsheets, and assisting with staffing activities. This role is essential in ensuring that the executive team is well-supported and that the site operates smoothly and efficiently.

Responsibilities

• Handle the planning and execution of events such as company picnics, celebrations, and quarterly meetings.
• Screen calls and manage calendars using Outlook.
• Manage expense reports through Concur and handle correspondence for assigned leaders.
• Coordinate and support leadership team meetings and projects.
• Develop creative communication strategies to engage the site workforce, including articles, videos, and presentations.
• Prepare written materials such as organizational announcements and reports.
• Report departmental expenses and lead functional reporting.
• Maintain spreadsheets for data collection to support the Mountain Home plant.
• Provide catering support for visitors and manage supplies acquisition through approved vendors.
• Assist with staffing activities, including coordination of interviewing and onboarding.
• Create purchase and service requisitions per purchasing policy and budget guidelines.
• Support internal celebrations and events.

Requirements

• High School Diploma is required; Associate's or Bachelor's degree in Business, Marketing or a similar area is highly desirable.
• At least 2 years of related experience in administrative support for corporate executive leadership.
• Proficient in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc.
• Polished written and verbal communication skills, able to interact with senior leadership.
• Experience interacting with a geographically dispersed team.
• Demonstrated flexibility and a can-do mentality.
• Excellent interpersonal skills to work with people at all levels internally and externally.
• Strong organization and project management skills.
• Ability to handle multiple requests from various parties and prioritize effectively.
• Sensitivity to confidential matters.

Benefits

• Equitable pay practices with transparency in compensation.
• Potential for additional compensation based on market data and individual factors.