Executive Assistant

$55,170 - $59,558/Yr

Mojo Ai - Sandy, UT

Full-time - Entry Level

Sandy, UT

About the position

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO and Executive Team, while also performing the duties of an Office Manager. This role is crucial in managing executive calendars, handling correspondence, and ensuring smooth office operations. The ideal candidate will be detail-oriented, able to manage multiple tasks efficiently, and maintain a high level of professionalism in a fast-paced tech startup environment.

Responsibilities

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare and transcribe meeting notes, ensuring accurate documentation of discussions and action items.
• Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
• Organize and maintain files, both electronic and physical, ensuring easy access to important documents.
• Assist with clerical tasks including data entry, filing, and preparing reports as needed.
• Support the executive team in various administrative tasks to enhance productivity.
• Perform office management duties such as coordinating with the landlord, purchasing office supplies, and keeping snacks and beverages stocked.
• Support executives on personal issues as needed, such as setting personal appointments and running errands.
• Be willing to perform any other duty as necessary to achieve the company's goals.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with QuickBooks.
• Experience with DocuSign or similar electronic signature platforms is preferred.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills; ability to transcribe accurately.
• Attention to detail and an absolute commitment to maintaining confidentiality.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in a high stress, tech growth company is a plus.

Nice-to-haves

• Experience in a high stress, tech growth company is a plus.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance