Executive Assistant

$65,000 - $75,000/Yr

CO0001 The New York Times Company - New York, NY

Full-time - Entry Level

New York, NY

251-500 employees

About the position

The New York Times is seeking an Executive Assistant to support the SVP of Advertising Marketing and the VP of B2B Marketing. This role is essential for ensuring the smooth operation of the advertising department, which consists of over 400 employees globally. The Executive Assistant will manage various administrative tasks, coordinate events, and maintain effective communication within the team and with external partners. The position requires a proactive and organized individual who can handle confidential information and represent the executives effectively.

Responsibilities

• Manage calendar, scheduling meetings, events and calls, vetting and prioritizing meeting requests, handling visitors and booking conference rooms
• Prepare expense reports and manage team purchases
• Manage invoicing with internal billing systems
• Manage travel including booking airfare, hotels, and transportation
• Support the planning and coordination of events including department meetings, client and partner meetings, lunches, dinners, team offsites, and social gatherings
• Conduct research, draft emails, and prepare executive for internal meetings, assist with presentations and documents
• Maintain good working relationships with vendors/suppliers
• Track priorities and projects for the executive, making sure they are on task
• Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables
• Provide operational support with special projects and goals as they arise
• Maintain team organizational charts, distribution lists, team lists and seating charts
• Be privy to and handle confidential information with the utmost discretion

Requirements

• Bachelor's degree or equivalent years of professional experience
• Minimum three years of industry experience, providing administrative support for a senior executive interacting with all levels of management and staff

Nice-to-haves

• Experience with Workday and Coupa
• Ability to manage multiple tasks simultaneously and meet deadlines

Benefits

• Medical, dental and vision plans for employees and their families
• Health and wellness programs
• 401(k) plan
• Tuition reimbursement
• Paid vacation
• Paid parental leave