Executive Assistant

About the position

This position is a hybrid in-office role that works out of our Boston HQ. Monday-Thursday will be working in office and Friday is WFH. This is not a virtual / remote position. Wayfair, one of the largest retailers of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for leaders across our Marketing and Specialty Retail Brand teams. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston. The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable. Wayfair's team of Executive Assistants play a crucial role in supporting executives. Their responsibilities include scheduling and coordinating meetings, managing travel arrangements, and opportunities to own projects across different operational functions. This position offers a unique opportunity for an experienced executive assistant looking to elevate their career.

Responsibilities

• Provide support for 3-6 leaders in Marketing and Specialty Retail Brands.
• Organize and manage all aspects of internal and external meetings.
• Arrange all travel details, both domestic and international.
• Handle monthly business expense reports.
• Support with planning, coordination and execution of team events.
• Maintain a customer-centric approach.
• Foster a collaborative team environment.
• Provide coverage for members of the leadership support team as needed.
• Effectively multitask and manage competing priorities.

Requirements

• At least 2+ years of experience as Administrative Assistant/Executive Assistant for senior level executives.
• Ability to be assertive and give push-back as needed.
• Meticulous attention to detail and strong planning and forward-thinking capabilities.
• Flexible and able to adapt quickly to last-minute changes.
• Demonstrated ability to anticipate needs and situations before they are fully developed.
• Advanced proficiency in Google Enterprise Suite tools.
• Excellent written, verbal, and presentation skills.
• Extremely high level of discretion pertaining to confidential information.