Executive Assistant

$80,000 - $80,000/Yr

Roth Staffing Companies - Baltimore, MD

Full-time - Executive

Remote - Baltimore, MD

Administrative and Support Services

About the position

Ultimate Staffing is seeking an Executive Assistant to join our team in Baltimore, Maryland. This is a direct hire position that offers a full-time, hybrid work schedule, allowing for a blend of in-office and remote work. The ideal candidate will have a strong background in providing administrative support to executive leadership teams, particularly at the Senior Vice President (SVP) level. In this role, you will be responsible for a variety of administrative tasks and projects that are essential to the smooth operation of the department. As an Executive Assistant, you will support the SVP with calendar management, travel arrangements, and expense reports. You will also be tasked with preparing for meetings, including the creation and review of presentations. Anticipating scheduling conflicts and proactively problem-solving as issues arise will be key components of your role. Additionally, you will maintain records, organize documents, and streamline processes as applicable to enhance efficiency. Maintaining professional and timely correspondence and communication is crucial in this position, as you will be the point of contact for various stakeholders. This position requires a proactive individual who can manage multiple tasks and prioritize projects with a high degree of accuracy. If you have a passion for supporting executive leadership and possess the necessary skills and experience, we encourage you to apply today!

Responsibilities

• Support the department SVP with administrative tasks and projects
• Manage calendar and travel arrangements
• Prepare and review expense reports
• Prepare for meetings and presentations
• Anticipate scheduling conflicts and problem-solve as issues arise
• Maintain records and organize documents
• Streamline processes as applicable
• Maintain professional and timely correspondence and communication

Requirements

• At least 4 years of recent experience directly supporting SVP and executive-level leadership in an administrative capacity
• Proficiency with Word, Outlook, PowerPoint, and Excel
• Excellent written and verbal communication skills
• Ability to multi-task and prioritize different projects with a high degree of accuracy

Benefits

• Hybrid work schedule with 3 days in-office and 2 days remote
• Competitive salary range of $70,000 - $80,000 depending on experience