Executive Assistant

Milliman - Boise, ID

Full-time - Senior

Boise, ID

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at Milliman, Inc. is responsible for providing comprehensive support to senior leaders within the organization. This role requires a highly organized individual who can manage multiple priorities, maintain confidentiality, and communicate effectively across various levels of management. The Executive Assistant will handle administrative tasks, project coordination, travel arrangements, and budget management, ensuring smooth operations within a growing company.

Responsibilities

• Maintain clear communication with all levels of management and employees, often dealing with confidential information
• Act as the liaison, providing first line of visibility and interaction with senior leaders of the firm
• Complete routine/non-routine projects and assignments which may include drafting and reviewing presentations, correspondences, contracts, surveys, or other confidential documents
• Conduct research, compile data, and prepare documentation for consideration and presentation by or to leaders, committees, and board of directors
• Manage and maintain leaders' calendars, manage conflicts, identify, and anticipate preparation needed for meetings
• Schedule and manage on-site, off-site, and virtual meetings across U.S. and international time zones
• Prepare agendas, solicit agenda topics, set meeting dates, manage attendance, and distribute notifications (pre/post updates)
• Arrange travel logistics, including transportation and accommodations based on leaders' preferences and schedules
• Prepare detailed travel itineraries including all travel details, meeting schedules, and contact information
• Track travel expenses, compile receipts, and submit expense reports in a timely manner for reimbursement
• Work closely with the billing team on invoice preparation, payment processing, and generating billing reports
• Maintain and update client or vendor information in billing software
• Provide backup support to other EAs when needed
• Assist in project management by coordinating with teams and following up on project statuses
• Independently identify and initiate process improvement opportunities with limited direction
• Support leaders as needed outside of regular business hours
• Occasional travel and flexibility in working hours to accommodate global meeting schedules

Requirements

• Minimum 7 years of professional experience as an executive or office administration assistant
• Proven ability to manage project timelines, dependencies, and communications
• Expertise with Microsoft Office including Outlook, Teams, SharePoint, and Office
• Knowledge in travel and expense related software such as Concur and Egencia