Executive Assistant

$90,418 - $145,600/Yr

AECOM - New York, NY

Full-time - Entry Level

Onsite - New York, NY

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Executive Assistant (EA) at AECOM/Tishman will support the executive leadership, particularly the COO, by managing calendars, prioritizing inquiries, and facilitating effective communication and task management. This role is crucial for ensuring smooth operations and alignment of commitments within a fast-paced environment, initially based in Mid-Town Manhattan and later at Tishman's headquarters in NYC.

Responsibilities

• Assist multiple executives (COO) with calendar management.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Support time and task management, providing proactive solutions and guidance.
• Manage a variety of tasks that facilitate the assigned Leaders' ability to effectively lead the organization including special projects, ELT related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements, and preparation of expense reports.
• Work closely with assigned Leaders to ensure alignment of upcoming commitments and responsibilities.
• Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required.
• Support office events planning and communication to foster a positive, connected culture.
• Other projects/duties as assigned for the overall benefit of the organization as needed.
• Protect the confidentiality of information shared.

Requirements

• HSD/GED and 10 years of relevant experience OR AA/AS and 8 years of relevant experience or demonstrated equivalency of experience and/or education.
• Experience supporting executive management in construction, real estate or other fast paced, matrixed environments.

Nice-to-haves

• Demonstrated proficiency in influence, diplomacy, and professional comportment.
• Strong experience in calendar management, scheduling and engaging with multiple entities.
• Time management skills.
• Prior experience in direct, daily engagement with leadership.
• The capacity to work autonomously, exercise sound judgment, and project unwavering confidence.
• Advanced proficiency in the Microsoft Office Suite.
• Ability to anticipate business needs, handle issues and ask the right questions before problems arise.
• Adept at working in a highly demanding, dynamic and fast-paced environment.
• Experience working with highly confidential/sensitive information.
• Ability to manage complex tasks, independently.
• Experience with Workday, Navan and COUPA is helpful.

Benefits

• Medical, dental, vision, life, AD&D, disability benefits
• Paid time off
• Leaves of absences
• Voluntary benefits
• Perks
• Well-being resources
• Employee assistance program
• Business travel insurance
• Service recognition awards
• Retirement savings plan
• Employee stock purchase plan