Executive Assistant

Full-time

Westerville, OH

Electrical Equipment, Appliance, and Component Manufacturing

About the position

The Executive Assistant is responsible for providing administrative support to two C-level Executives. This role is expected to interact professionally with a diverse group of external and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize workload, and recommend changes in office practices or procedures.

Responsibilities

• Schedules and organizes meetings, appointments, travel arrangements, and conferences
• Maintains the overall operating cadence for the business
• Responsible for creating and submitting expense reports in a timely manner following company guidelines
• Creates, develops, and/or edits visual presentations
• Establishes, develops, maintains and updates digital files
• Handles confidential and non-routine information
• Prepares for and receives Visitors/Vendors to Vertiv
• Maintains the core values of the company and fully integrates into the high performance culture

Requirements

• Minimum of 8 years' experience providing support to Executive-level management
• Knowledge of standard office administrative practices and procedures
• Bachelor's degree required
• Strong communication, teamwork and interpersonal skills with all levels of the organization
• Proactive in their approach, foresees issues or opportunities and makes recommendations to the leaders being supported
• Ability to take responsibility and deliver results with a spirit of innovation and strong commitment to excellence
• Ability to work flexible hours as needed
• Strong attention to detail in all work assignments
• Must demonstrate efficient time management skills managing your own time as well as optimizing the executive's schedule.
• Proactive in identifying and resolving issues with minimal guidance.
• Strong business acumen to understand the industry, company goals, and the executive's strategic priorities
• Excellent computer skills; proficient and in-depth knowledge of relevant software such as Microsoft Office Suite (Word, Excel, PowerPoint) and internet research abilities. Knowledge of MS SharePoint, Chrome River and /Frosch Travel a plus