Executive Assistant

Robert Half - San Bernardino, CA

Full-time - Entry Level

San Bernardino, CA

Administrative and Support Services

About the position

The Executive Assistant position at Robert Half is a contract-to-hire role within the Professional Services industry, located in San Bernardino, California. The role involves a variety of administrative tasks aimed at supporting executives, including calendar management, travel coordination, and handling confidential information. The Executive Assistant will play a crucial role in enhancing the efficiency and productivity of the executive team.

Responsibilities

• Manage the executive's calendar, prioritize sensitive matters, and schedule appointments.
• Coordinate both domestic and international travel arrangements and create detailed itineraries.
• Provide administrative assistance, such as drafting and editing emails, memos, and other communications.
• Handle incoming phone calls and inquiries in a professional manner.
• Organize meetings, which may include scheduling, sending reminders, and arranging catering when necessary.
• Conduct research on various topics as requested.
• Prepare reports and update internal databases to ensure accurate record keeping.
• Handle confidential information with utmost integrity and discretion.
• Utilize various software and systems, such as Calendar Management, Communication, Conference Calls, Correspondence, Basic Office Skills, Travel Arrangements to enhance efficiency and productivity.

Requirements

• Minimum of 2 years of experience in a similar role or in professional services
• Proficient in travel booking and management
• Proficient in Calendar Management for scheduling and organizing meetings and appointments
• Strong Communication skills for effective verbal and written correspondence
• Experience in organizing Conference Calls and managing Correspondence
• Possess Basic Office Skills including filing, typing, and handling phone calls.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan