Executive Assistant

Miller's Ale House - Orlando, FL

Full-time - Mid Level

Orlando, FL

Food Services and Drinking Places

About the position

The Executive Assistant will provide comprehensive support to the CEO and Executive Leadership Team, enhancing their productivity through a variety of administrative, clerical, and project management tasks. This role requires maintaining confidentiality, managing time-sensitive materials, and preparing various reports and correspondence.

Responsibilities

• Maintain the CEO's appointment schedule by planning and scheduling business and personal meetings, conferences, and teleconferences.
• Maintain Executive calendars and make all necessary arrangements for appointments and meetings.
• Provide administrative and project management support for the Executive Leadership Team.
• Assist the CEO/SVP of Operations with daily administrative duties and complete a broad variety of administrative tasks including expense reports and correspondence.
• Arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for meetings.
• Organize, schedule, and plan meetings and events including Board Meetings and other executive meetings.
• Assist and support the CEO in preparing for meetings, including preparing meeting materials and tracking follow-up items.
• Plan and execute monthly RSC luncheons and holiday celebrations.
• Work closely with the CEO to keep him informed of upcoming commitments and responsibilities.
• Notify the CEO of important dates and occasions such as employee birthdays and anniversaries.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Develop, prepare, and analyze Operations reports and data on company sales and business trends.
• Formulate and prepare correspondence and reports to internal and external parties.
• Support the Executive Leadership Team with PowerPoint presentations for various meetings.
• Assist with the annual department budget process and organization of Strategic Initiatives.
• Support department invoicing and contract administration as needed.
• Pick up deliveries and complete other work-related errands to assist the CEO and Executive Leadership Team.
• Answer and direct telephone calls, relaying important information promptly and clearly.
• Be easily accessible for after-hour travel, scheduling, and other needs.

Requirements

• Ability to interact professionally and confidentially within all levels of the organization.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong teamwork skills and the ability to work independently.
• Good judgment and decision-making skills.
• Flexibility with changing priorities and ability to meet deadlines.
• Multitasking skills and ability to work well in a fast-paced environment.
• Requires an associate degree or its equivalent with at least 5 years of experience in the field or in a related area.
• Extensive experience with all Microsoft Office products including Outlook, Word, Excel, Teams, and PowerPoint.
• Punctual and consistent attendance.