Executive Assistant

$62,400 - $83,200/Yr

Ryzen - San Jose, CA

Full-time - Executive

San Jose, CA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will provide high-level administrative support to the executive and leadership team in a fast-paced environment. This role involves managing calendars, organizing meetings, preparing presentations, and coordinating travel arrangements, ensuring the executive's needs are met efficiently and effectively.

Responsibilities

• Support the executive and leadership team with various tasks including calendar management for the Executive.
• Organizational management for the leadership team, meetings, agendas, and effectiveness.
• Event planning as necessary.
• Prepare presentations in Google Slides & PowerPoint, utilizing data from Google Sheets & Excel.
• Expense report processing.
• Travel coordination - international and domestic.
• Maintain up-to-date organizational charts, contact lists, and email alias lists.
• Coordinate team meetings and events.
• Assist with audio, visual, and web conferencing, ensuring effectiveness of meetings.
• Assist team with special projects as needed.

Requirements

• Excellent verbal and written communication skills.
• Strong organizational and project management skills, with the demonstrated ability to anticipate executive's needs.
• Strong Excel, PowerPoint, and calendaring skills, including conference call setup and conferencing programs.
• Minimum of 8+ years of applicable administrative experience supporting VP, SVP, or C-level executives, ideally from a fast-paced Manufacturing/Tech/Software company.
• Strong calendar management skills.
• Strong initiative, self-motivation, and high standards of excellence.
• Ability to work successfully in a team environment and build effective working relationships.
• Exercise discretion and judgment in handling highly sensitive and confidential information.
• Exceptional organizational, time management, and problem-solving skills.
• Ability to juggle multiple tasks with accuracy and achieve deadlines under pressure.
• Outstanding attention to detail.
• Ability to adapt to changing priorities in a deadline-driven environment.
• Proactive with strong follow-through.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance