Arctic Slope Regional Corporation - Washington, DC
posted 3 months ago
The Executive Assistant will play a crucial role in supporting a high-level government executive at NASA HQ in Washington, DC. This position involves managing the executive's calendar, which includes tracking their location and meeting attendance, proactively adjusting for any meeting conflicts, and ensuring efficient time management. The Executive Assistant will coordinate with both internal and external stakeholders to confirm and arrange meetings, logistics, and other details necessary for the smooth operation of the office. In addition to calendar management, the Executive Assistant will engage in planning administrative and logistical support for designated meetings, launches, and high-level events. The role requires a proactive approach to ensure that all activities within the office occur seamlessly. The individual will work independently with limited supervision to successfully plan, organize, and implement various support activities. This includes serving as a liaison with staff and NASA leadership to coordinate and track deliverables and actions. The Executive Assistant will also provide project analysis and administrative support, which involves integrating various inputs and data sets, editing letters or correspondence, and compiling information to ensure that processes and documentation align with NASA policies. Responsibilities extend to coordinating travel for government staff, including booking travel, obtaining related approvals, and handling travel vouchers. Additional projects may involve coordinating issues with government and international personnel nationwide, analyzing data, providing statistical analysis, creating reports, and producing metrics or assisting with special projects. The role may also include generating and compiling SCaN presentations and deliverables, proofreading and editing documents for consistency and clarity, and creating presentations, charts, graphs, and spreadsheets related to office activities. Regular uploading of files to a central online repository and using online applications for scheduling meetings and tracking actions will also be part of the job. This position is primarily onsite at NASA HQ, likely 4-5 days a week, with potential remote work when the NASA customer is traveling.