Executive Assistant

$65,021 - $81,266/Yr

Quanterix - Philadelphia, PA

Full-time - Entry Level

Hybrid - Philadelphia, PA

Transit and Ground Passenger Transportation

About the position

The Executive Assistant provides essential administrative support to one or more executives, playing a crucial role in fostering a positive work environment and culture. This position involves managing complex scheduling, coordinating travel arrangements, and ensuring effective communication within the organization. The Executive Assistant acts as a connector and problem solver, enabling leaders and their teams to operate efficiently and effectively.

Responsibilities

• Manage complex calendar scheduling for executives and their teams.
• Coordinate communication between executives and internal/external staff assistants.
• Arrange travel logistics including air travel, hotels, and transportation for domestic and international trips.
• Prepare and reconcile expense reports.
• Handle email, telephone calls, and other requests with discretion and tact.
• Prepare communication and correspondence on behalf of the executive or team supported.
• Plan and coordinate corporate meetings and events, including facilities and catering.
• Create reports and presentations using desktop publishing and office software.
• Provide support to other executives when their assistants are unavailable.
• Attend meetings and take notes as needed.

Requirements

• High School Diploma or equivalent required; advanced degree preferred.
• Minimum of five years' experience supporting senior-level management in an administrative capacity.
• Exceptional communication skills with a high level of accuracy and attention to detail.
• Experience interfacing with all levels of Executive Management; experience with Board of Directors is a plus.
• Ability to anticipate needs based on prior meetings and emerging circumstances.
• Proficient in coordinating complex travel arrangements and logistical challenges.
• Ability to handle confidential and sensitive information with discretion.
• Excellent computer skills with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated proficiency in meeting technology such as Microsoft Teams and WebEx.

Benefits

• Annual performance bonus for all team members
• Generous 401(k) company match that is immediately vested
• Choice of three medical plans including prescription drug coverage
• Company contribution to Health Savings Account for High Deductible Health Plan enrollees
• Multiple options for dental and vision coverage
• Company provided Life & Disability Insurance
• Paid Parental Leave & Adoption Assistance
• Hybrid work arrangements for eligible roles
• Tuition Reimbursement and Continuing Professional Education
• Paid Time Off, volunteer days, and community partnerships
• Employee Assistance Program
• Employee Resource Group program and Diversity Equity & Inclusion Council