Executive Assistant

$70,070 - $123,058/Yr

Wizards Of The Coast - Renton, WA

Full-time - Entry Level

Renton, WA

Miscellaneous Manufacturing

About the position

At Wizards of the Coast, we connect people around the world through play and imagination. From our genre-defining games like Magic: The Gathering® and Dungeons & Dragons® to our growing multiverse, we continue to innovate and build new ways to foster friendship and connection. As an Executive Assistant, you will support our Executive Leader of Magic: The Gathering and Duel Masters. This role involves handling the daily management of complex and time-sensitive workflows, including logistical planning for meetings, scheduling and calendar management, coordinating travel and expenses, and other essential business matters. You are someone who possesses a high level of integrity and discretion in handling confidential information, communicates professionally and effectively, and has a passion for working alongside a world-class team!

Responsibilities

• Carry out all executive leader's administrative duties including scheduling, calendar management, processing expenses, purchase orders, and travel management.
• Connect with global and regional employees and external partners to coordinate ongoing meetings both internally and externally.
• Coordinate team events including weekly team lunches, weekly staff meetings, holiday events, and offsite events.
• Proactively manage competing priorities, with strong time management skills and minimum direction.
• Navigate a hybrid team environment, consciously managing in-person and remote executive and team needs.
• Manage the studio's administrative duties, including product ordering, in-office product inventory management, and studio-wide meeting invitations and email aliases.
• Handle confidential information that requires discretion in communication for business purposes.

Requirements

• 3+ years of experience supporting senior leaders as an Executive Assistant.
• Curious - eager to learn and up-to-date on administrative and organizational tools, with well-honed problem definition and problem solving skills.
• Collaborative - able to build trust, partner, and advise peers and leaders of all levels.
• Empathetic - an administrative professional who delights in providing outstanding experiences for leaders, partners, and employees.
• Communicative - with integrity, clarity, and tact - promoting a positive working environment and demonstrating good judgment and professionalism in all engagements.
• Organized - with an eye towards continuous improvement to build and execute efficient, simple, and scalable processes.
• Tech-savvy - comfortable with both Mac and PC and an Office 365 power user with the ability to quickly learn and adapt to new programs and systems.

Benefits

• Medical, Dental & Vision Insurance
• Paid Vacation Time & Holidays
• Generous 401(k) match
• Paid Parental Leave
• Volunteer Program
• Employee Giving & Matching Gifts Programs
• Tuition Reimbursement
• Product Discounts