Executive Assistant

$60,000 - $80,000/Yr

Jea - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

Merchant Wholesalers, Durable Goods

About the position

The Executive Assistant position at JEA involves providing comprehensive administrative support to the Leadership Team (LT). This role requires a high level of organization and the ability to manage multiple tasks and competing priorities effectively. The Executive Assistant will establish and maintain relationships with key external stakeholders, including the mayor, sheriff, and city executives, acting as a representative of JEA. This includes answering inquiries and making decisions that align with JEA's mission and business priorities. In this role, the Executive Assistant will implement and manage various projects and deliverables that support the LT, ensuring that executive office workflow is efficient and that timely information exchange occurs. This includes following up on action items, screening and prioritizing matters, and proactively addressing issues as they arise. Maintaining a professional demeanor is crucial, as the incumbent will represent JEA's executives in various capacities. The position also focuses on enhancing customer satisfaction by effectively responding to and resolving inquiries from both external and internal customers. The Executive Assistant will analyze information, maintain correspondence, manage database files, and ensure that all documentation is organized and accessible. Responsibilities include preparing meeting agendas, organizing meeting logistics, taking minutes, and distributing them accordingly. Additionally, the Executive Assistant will manage calendars, coordinate meetings, and prepare necessary documentation for committees, ensuring compliance with Florida open meeting and public records laws. Other duties include preparing letters for customers and stakeholders, handling communications for assigned executives, creating spreadsheets and presentations, managing purchasing and travel processes, and providing day-to-day support for the Leadership Team. The role may also involve performing other job-related duties as assigned.

Responsibilities

• Provide administrative support for members of JEA's Leadership Team (LT).
• Establish and maintain relationships with key external stakeholders.
• Implement, manage, and establish priorities for projects and deliverables in support of the LT.
• Manage executive office workflow to ensure efficiency and timely information exchange.
• Follow up on action items and screen priority matters.
• Maintain a professional demeanor while representing JEA's executives.
• Increase customer satisfaction by effectively responding to inquiries.
• Analyze information and maintain correspondence, database files, and spreadsheets.
• Prepare meeting agendas, organize meeting logistics, and take minutes.
• Manage calendars and coordinate meetings for assigned executives.
• Prepare letters in response to customers, employees, or stakeholders.
• Professionally handle communications for assigned executives.
• Prepare spreadsheets, PowerPoint presentations, and specialized reports as requested.
• Handle purchasing and travel processes for executives.
• Provide day-to-day support for the Leadership Team.
• Perform other job-related duties as assigned.

Requirements

• Associate's degree in business, communications, or related field.
• Five (5) years of progressive experience in an executive administrative capacity.
• Three (3) years' experience supporting C-Level executives is preferred.
• An equivalent combination of education, experience, and/or training.

Benefits

• Competitive salary range of $60,000 - $80,000 annually based on experience and qualifications.