Executive Assistant

Robert Half - Ewing Township, NJ

Full-time - Entry Level

Ewing Township, NJ

Administrative and Support Services

About the position

We are seeking an Executive Assistant to join our team in Ewing, New Jersey. This role offers a long-term contract employment opportunity and involves managing various business-related tasks for the executive team. The Executive Assistant will be responsible for overseeing the management of executive schedules, which includes arranging meetings and conference calls, as well as efficiently handling travel arrangements and accommodation bookings for the executive team. The position requires a high level of organization and attention to detail, as the Executive Assistant will also be tasked with developing and distributing meeting minutes in a timely and accurate manner. In addition to these responsibilities, the Executive Assistant will act as the primary point of contact for both internal and external correspondences. Utilizing the Microsoft Office suite, the Executive Assistant will create detailed reports for the executive team, ensuring that all documentation is accurate and professionally presented. The role also demands effective problem-solving skills, leveraging past experience in an executive or administrative assistant role to ensure smooth operations. The Executive Assistant will assist in implementing effective calendar management strategies and will be required to assist in other organizational tasks as needed by the executive team. This position is ideal for someone who is proactive, highly organized, and capable of managing multiple tasks simultaneously while maintaining a high degree of professionalism.

Responsibilities

• Oversee the management of executive schedules, including arranging meetings and conference calls
• Efficiently handle travel arrangements and accommodation bookings for the executive team
• Develop and distribute meeting minutes in a timely and accurate manner
• Act as the primary point of contact for internal and external correspondences
• Utilize Microsoft Office suite to create detailed reports for the executive team
• Ensure efficient problem-solving by leveraging past experience in an executive or administration assistant role
• Implement effective calendar management strategies to ensure smooth operations
• Assist in other organizational tasks as required by the executive team.

Requirements

• Proficiency in calendar management with attention to detail and organization
• Strong written and verbal communication skills
• Experience in coordinating and facilitating conference calls
• Ability to manage and prioritize various forms of correspondence
• Expertise in arranging travel itineraries, including booking flights, hotels, and transportation
• Experience in distributing meeting minutes promptly and accurately
• Knowledge of financial services industry trends and best practices
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong problem-solving skills and the ability to think critically
• Ability to work independently and as part of a team
• Excellent time management skills with the ability to meet deadlines
• High degree of professionalism and ability to interact with executives.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan