Executive Assistant

$45,091 - $54,303/Yr

Still Waters Counseling Services - Beaverton, OR

Full-time - Entry Level

Remote - Beaverton, OR

Nursing and Residential Care Facilities

About the position

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive partners. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can anticipate the needs of executives and ensure smooth operations within the office environment.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings and appointments using Outlook and Google Calendars.
• Project management: own, start, drive and complete projects as assigned by executives.
• Provide executive administrative support by preparing reports, presentations, and correspondence, or coordinating with support staff for completion.
• Transcribe meeting notes and other documents accurately to ensure clear communication.
• Organize and maintain files, both physical and digital, for easy access and retrieval.
• Assist with event planning, coordinating logistics for meetings, conferences, and company events.
• Travel planning and serving as point of contact for executives for travel.
• Serve as virtual/in person front desk point of contact, greeting visitors and managing incoming communications.
• Collaborate with team members to streamline office management processes and improve efficiency.
• Running errands, or coordinating with support staff for completion.
• Managing family calendar conflicts, coordinating support staff as needed.
• Utilize Microsoft and Google Suite applications for document creation, data organization, and collaboration.

Requirements

• Proficiency in Microsoft and Google Suite is essential for managing schedules and documentation.
• Project management skills with the ability to drive projects forward, while coordinating with busy executives and support staff.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience in event planning to coordinate successful corporate events and meetings.
• Excellent written and verbal communication skills for effective interaction with executives and staff.
• Previous experience in providing executive administrative support or as a personal assistant is preferred.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work with two neurodiverse executives, gatekeeping schedules, managing priorities, and ability to push for completion and meeting deadlines.

Nice-to-haves

• Experience with Microsoft PowerPoint is preferred.

Benefits

• 401(k) matching
• Flexible schedule
• Flexible spending account
• Health savings account
• Paid time off
• Professional development assistance