Executive Assistant

$36,000 - $36,000/Yr

Seda Law Firm Pllc - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Professional, Scientific, and Technical Services

About the position

As the Executive Assistant to the Firm Owner at Seda Law Firm, you will play a crucial role in managing the Firm Owner's schedule, handling communications, and ensuring the smooth operation of the firm. This position is essential for maintaining the efficiency of the firm's daily operations and supporting the strategic goals of the Firm Owner. You will be the primary point of contact for all internal and external communications, which includes managing emails and other correspondence. Your responsibilities will also encompass various administrative tasks that are vital for the firm's success. In this role, you will coordinate and manage the Firm Owner's calendar, which involves scheduling meetings, appointments, and travel arrangements. You will be responsible for preparing and reviewing documents, reports, and presentations as needed, ensuring that all materials are accurate and professionally presented. Additionally, you will organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items to ensure that all tasks are completed in a timely manner. You will also assist with the management of special projects and initiatives as directed by the Firm Owner, contributing to the overall effectiveness of the firm. Overseeing day-to-day office operations and coordinating with other team members will be part of your responsibilities, ensuring that the office runs smoothly and efficiently. This position requires a proactive and organized individual who can thrive in a fast-paced environment while managing multiple priorities effectively.

Responsibilities

• Coordinate and manage the Firm Owner's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the main point of contact for all internal and external communications on behalf of the Firm Owner, including email management.
• Prepare and review documents, reports, and presentations as needed.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist with the management of special projects and initiatives as directed by the Firm Owner.
• Oversee day-to-day office operations and coordinate with other team members to ensure efficiency.

Requirements

• Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.
• Excellent organizational and multitasking skills with a strong attention to detail.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Ability to handle confidential information with discretion and integrity.
• Comfortable working in a fast-paced environment and managing multiple priorities.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Paid time off