Executive Assistant

Delphinus Engineering - Bethesda, MD

Full-time - Entry Level

Bethesda, MD

Professional, Scientific, and Technical Services

About the position

The Executive Assistant position at Delphinus Engineering involves providing comprehensive program support and manpower analysis within the NSWC, Carderock Division. The role requires a highly motivated individual with strong interpersonal and organizational skills to manage documentation, project timelines, and reporting needs effectively.

Responsibilities

• Provide overall program support and manpower analysis.
• Expert knowledge/experience with Navy Memo and Letters (Naval Correspondence).
• Experience with the DoD Foreign Travel & Passport Process.
• Input travel orders and vouchers using the Defense Travel System.
• Ensure accurate project setup in compliance with contractual requirements.
• Maintain project timeframes, objectives, and communications.
• Create and manage documentation and reports for projects.
• Identify the goals and requirements of each project.
• Verify data and information and analyze it to suit the direction of a project.
• Track, forecast and report on project progress including metrics and challenges.
• Support Contract Deliverable Reports as necessary.
• Generate and maintain databases and reports for various contracts and delivery orders.
• Prepare, update, submit to customer, and log resumes for contracts approval.
• Compile, verify accuracy, and sort information according to priorities.
• Research and obtain further information for incomplete documents.
• Generate reports and store completed work in designated locations.
• Respond to queries for information and access relevant files.

Requirements

• High school diploma or GED.
• Minimum of 3 years work experience or equivalent experience.
• Proficiency in Microsoft Office, Excel, Word, and PowerPoint.
• Strong analytical and problem-solving abilities.
• Knowledge of government contracting and accounting.
• Ability to work in groups or independently as required.
• Detail-oriented.
• Must be a U.S. Citizen.
• Ability to obtain and maintain Secret level Security Clearance.
• Must pass background check.