Executive Assistant

$47,134 - $62,881/Yr

City Of Atlanta - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

Executive, Legislative, and Other General Government Support

About the position

The Executive Assistant to the Chief Information Officer (CIO) for the City of Atlanta plays a crucial role in supporting the CIO and the Office of the CIO (OCIO) by performing a variety of technical and administrative duties. This position serves as a liaison between citywide departments and external entities, ensuring effective communication and coordination of activities. The role requires a high level of independence, expertise, and the ability to manage complex assignments with minimal supervision, all while embodying the core values of trust, accountability, collaboration, service, and integrity.

Responsibilities

• Coordinates activities and schedules for the CIO.
• Develops and recommends office policies, procedures, and systems to ensure smooth operations.
• Researches and analyzes routine administrative projects for the CIO.
• Screens all communications of the CIO, prioritizing messages that require immediate attention.
• Prepares, reviews, and proofreads written communications and reports for accuracy and consistency.
• Independently responds to routine correspondence and drafts various documents from notes and dictation.
• Serves as a representative of the CIO on special projects, committees, and task forces as assigned.
• Makes travel arrangements for the CIO and reconciles expenses.
• Maintains appointment schedules and calendars; arranges meetings and conferences.
• Follows up on assignments given to management team members by the CIO and provides status reports.
• Accompanies the CIO to events, capturing minutes and action items.

Requirements

• Exceptional leadership skills with strong communication and executive presence.
• High emotional intelligence and professionalism.
• Ability to collaborate with high-performing teams and individuals.
• Strong analytical, organizational, problem-solving, and operational management skills.
• Excellent written and verbal communication skills to articulate complex technology topics.
• Solid organizational, management, human relations, and project management skills.
• Proficiency in Microsoft Suite and knowledge of management and administrative practices.
• Ability to develop and implement long-term goals for effectiveness and efficiency.
• Ability to handle emergency situations and make independent judgments.

Nice-to-haves

• Knowledge of applicable laws, ordinances, policies, standards, and regulations related to the job.
• Experience in managing and coordinating complex projects.

Benefits

• Health insurance coverage
• Paid holidays
• Flexible scheduling
• Professional development opportunities