Executive Assistant

$37,440 - $37,440/Yr

Nextaff - Gulfport, MS

Full-time - Entry Level

Gulfport, MS

Administrative and Support Services

About the position

The Executive Assistant position is an advanced, professional role focused on providing high-level clerical and administrative support directly to the CEO. This position requires a comprehensive understanding of office administration and the ability to manage a variety of tasks efficiently. The Executive Assistant will be responsible for a full range of administrative functions, ensuring that the CEO's office operates smoothly and effectively. This includes managing schedules, organizing meetings, and handling correspondence, as well as maintaining filing systems and preparing reports as needed. In addition to traditional administrative duties, the Executive Assistant will be expected to demonstrate exemplary customer service skills, both in written and verbal communication. The role demands a high level of professionalism and business etiquette, as the Executive Assistant will frequently interact with individuals from diverse backgrounds. The ability to maintain confidentiality and handle sensitive information is crucial, as is the capacity to learn quickly and adapt to changing priorities. The position also involves making travel arrangements, which includes coordinating flights and accommodations for domestic travel. The Executive Assistant must be proficient in using contemporary software packages, particularly in spreadsheet development, and should possess strong writing skills to create error-free documents. Overall, this role is vital in supporting the CEO and ensuring that all administrative tasks are completed efficiently and effectively.

Responsibilities

• Provide high-level clerical and administrative support to the CEO.
• Manage the CEO's schedule and organize meetings.
• Handle correspondence and maintain filing systems.
• Make travel arrangements, including coordinating flights and accommodations for domestic travel.
• Prepare reports and documents as needed.
• Demonstrate exemplary customer service skills in all interactions.
• Maintain confidentiality and handle sensitive information appropriately.
• Adapt to changing priorities and manage multiple projects simultaneously.

Requirements

• Completion of High School; Bachelor's degree is highly desirable.
• 2-5 years of experience in an administrative role, preferably in a corporate/executive office environment.
• Proficiency in contemporary software packages, especially in spreadsheet development.
• Strong writing and grammar skills.
• Exceptional organizational skills and attention to detail.
• Ability to communicate effectively with diverse individuals.
• Flexibility to adjust to changing priorities and work on multiple projects.

Nice-to-haves

• Experience supporting a CEO or Executive Director directly.
• Knowledge of administrative practices including coordination, planning, and office management.