Executive Assistant

$31,200 - $31,200/Yr

Unclassified - Billings, MT

Full-time - Entry Level

Billings, MT

About the position

Our Background: We're different because our team lives our core values every day and this is the key to our success. We know what we stand for and what we will not tolerate. We treat every member of our team and our clients with respect and dignity. Every member of our team is committed to our core values. We are seeking an executive administrative assistant to support our visionary Chief Executive Officer. You will play a key role in helping our CEO achieve his key objectives as he becomes more focused on the strategic growth initiatives our company has defined as essential to our next phase of growth. Your addition to our team is our top priority for company growth as we seek to make our office more productive and efficient. As an Executive Administrative Assistant, your professionalism, discretion, and availability will make you an indispensable part of our executive leadership team. You will be responsible for a wide range of activities throughout the day and be the CEO's go-to employee!

Responsibilities

• Maintain constant availability to support the CEO's needs, including evenings, weekends, and holidays, ensuring an efficient and uninterrupted workflow.
• Organize and manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel, with the flexibility to adapt to urgent changes.
• Screen and prioritize the CEO's communications, including inbox management, emails, phone calls, and messages, ensuring critical matters are addressed promptly.
• Arrange all travel logistics, including flights, accommodations, ground transportation, and itineraries, focusing on efficiency and detailed communication.
• Handle sensitive information with the utmost discretion, maintaining confidentiality in all interactions.
• Attend executive-level meetings, take minutes, follow up on action items, and ensure tasks are completed on time.
• Assist the CEO with various projects, research tasks, and special assignments, providing analytical and administrative support.
• Assist with meal preparation, ensuring the CEO's dietary preferences and schedule are accommodated.
• Oversee the management of the CEO's property, including maintenance, vendor coordination, and other related tasks to ensure a well-maintained living environment.

Requirements

• Bachelor's degree in business administration, management, or a related field (preferred).
• 1+ years of experience as an executive assistant or in a senior administrative role supporting C-level executives (preferred).
• Exceptional organizational skills and attention to detail.
• Outstanding written and verbal communication skills.
• Proficiency in Microsoft Suite and calendar management tools.
• Ability to handle high-pressure situations with grace and composure.
• Strong problem-solving and decision-making abilities.
• High level of integrity, discretion, and professionalism.
• Flexibility and adaptability to accommodate the CEO's 24/7 needs.

Benefits

• Full-time position with a pay starting from $15.00 per hour.