Executive Assistant

About the position

Center for Bone & Joint Surgery of the Palm Beaches is a multi-location medical practice devoted to the diagnosis and treatment of injuries and diseases of the body's musculoskeletal system. Our locations feature a staff of highly trained orthopedic surgeons, each with a specific area of expertise. Center for Bone & Joint Surgery of the Palm Beaches offers a team approach to your care and provides a variety of services right on campus designed for your convenience and ensuring an outstanding continuum of care. These include on-site X-ray, on-site MRI, on-site physical therapy, and aquatic therapy. At Center for Bone & Joint Surgery, we are dedicated to taking care of you so you can take care of business! Our robust benefits package includes the following: Salary $55k up, Competitive Health & Welfare Benefits, Monthly $43 stipend to use toward ancillary benefits, HSA with qualifying HDHP plans with company match, 401k plan after 6 months of service with company match, Employee Assistance Program that is available 24/7 to provide support, Paid Time Off, Paid Holidays, Mileage reimbursement, and more...

Responsibilities

• Maintains travel arrangements and the appointment calendar.
• Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend.
• Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public.
• Ability to communicate effectively.
• Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals.
• Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files.
• Assists in preparation for meetings by creating and/or ensuring that all agendas, minutes, and PowerPoint presentation decks are adequately prepared in an accurate, timely, and effective manner.
• Attends meetings or conferences as assigned to take meeting minutes. Anticipates needs by gathering records, reports, correspondence, or other specific information.
• Maintains strict confidentiality regarding all matters. Handles sensitive materials and information.

Requirements

• Minimum High School Diploma or equivalent. College degree preferred.
• Maintains proper telephone etiquette.
• Maintain an understanding and working knowledge of HIPAA guidelines, and the ability to ensure a high level of patient privacy and confidentiality.
• Professional judgment skills.
• Must be an effective communicator.
• Must maintain the ability to work on an independent basis.

Nice-to-haves

• Ability to project a positive and professional image consistently.
• Ability to display a cheerful and professional disposition to our visitors and staff.

Benefits

• Salary $55k up
• Competitive Health & Welfare Benefits
• Monthly $43 stipend to use toward ancillary benefits
• HSA with qualifying HDHP plans with company match
• 401k plan after 6 months of service with company match
• Employee Assistance Program that is available 24/7 to provide support
• Paid Time Off
• Paid Holidays
• Mileage reimbursement