Executive Assistant

$52,000 - $52,000/Yr

The Colt Balok Show - Albuquerque, NM

Part-time,Full-time

Albuquerque, NM

About the position

The Colt Balok Company is seeking an Executive Assistant who will play a crucial role in supporting the team in a fast-paced environment. This position is designed for an active learner who is eager for new experiences and is excited to be challenged. The Executive Assistant will represent The Colt Balok Show brand and is expected to embody the company's values while encouraging others to do the same. The ideal candidate will thrive on building relationships, understanding that the relationship itself is more important than the outcome. This role requires a deep passion for personal development and a commitment to bringing the best to the brand. The Executive Assistant will be responsible for making the most out of every interaction, emphasizing the importance of the other person in every engagement. In this position, the Executive Assistant will act as the point of contact among executives, employees, clients, and other external partners. They will manage the flow of information in a timely and accurate manner, ensuring that executives' calendars are organized and meetings are set up efficiently. The role also involves making travel and accommodation arrangements, tracking daily expenses, and preparing reports on a weekly, monthly, or quarterly basis. Additionally, the Executive Assistant will take on office management responsibilities, including maintaining office supply inventory, formatting information for communication, taking minutes during meetings, screening phone calls, and organizing the office filing system. This position is available as both full-time and part-time, with an expected workload of 20 hours per week, Monday to Friday, in person in Albuquerque, NM.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• Ability to solve creative, organizational, or communications problems proactively
• Strong knowledge of Microsoft Office and Google Apps
• Excellent communication skills
• Ready to be a part of a fast-paced team while needing to work well independently
• Open to new types of learning experiences
• Follows the company's values
• Able to travel between meetings, events, relationship building, etc.

Benefits

• Base pay of $25.00 per hour
• Flexible job types: Full-time, Part-time