Unclassified - Dallas, TX

posted 2 months ago

Full-time - Mid Level
Dallas, TX

About the position

The Executive Assistant position at a prestigious construction company in the Dallas area is a dynamic role designed for an experienced professional who thrives in a fast-paced environment. This role is pivotal in supporting the Vice President of Business Development & New Construction, ensuring that their busy schedule is managed effectively. The Executive Assistant will be responsible for coordinating both international and domestic travel, which requires meticulous planning and organization. Daily meetings will be held both on construction sites and in the office, necessitating a professional demeanor and excellent communication skills. The ideal candidate will be someone who enjoys a casual work environment, particularly with perks like casual Fridays, while also being committed to delivering high-quality support to the executive team. In this role, the Executive Assistant will be expected to handle a variety of tasks that contribute to the smooth operation of the business development and construction processes. This includes managing calendars, scheduling meetings, and ensuring that all necessary materials are prepared in advance. The position requires a proactive approach to problem-solving and the ability to anticipate the needs of the Vice President. Proficiency in Microsoft Office products, including Word, Excel, Outlook, and PowerPoint, is essential for creating reports, presentations, and other documentation that supports the executive's initiatives. The company values dedication and hard work, offering a competitive salary of up to $65,000 for the right candidate.

Responsibilities

  • Manage the busy schedule of the Vice President of Business Development & New Construction.
  • Coordinate international and domestic travel arrangements.
  • Schedule and organize daily meetings on construction sites and in the office.
  • Prepare necessary materials for meetings and presentations.
  • Maintain professional communication and phone etiquette.
  • Utilize Microsoft Office products to create reports and documentation.

Requirements

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to handle a fast-paced work environment.

Nice-to-haves

  • Experience in the construction industry is a plus.
  • Familiarity with project management tools.

Benefits

  • Competitive salary up to $65,000.
  • Casual Fridays.
  • Equal employment opportunity employer.
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