Executive Assistant

B Hotels & Resorts - Fort Lauderdale, FL

Full-time - Entry Level

Fort Lauderdale, FL

Accommodation

About the position

The Executive Assistant will be responsible for assisting the Chief Operating Officer in a variety of administrative tasks to include, but not limited to screening incoming phone calls, managing calendars, arranging travel, meeting and event arrangements, and preparing reports. This role is crucial in ensuring smooth operations within the company by facilitating communication and providing support to the General Manager and other operations executives.

Responsibilities

• Completes a broad variety of administrative tasks for the General Manager and other operations executives including facilitating open communication within the Operations department and to other departments.
• Preparing, writing, and collating departmental reports.
• Managing an extremely active calendar of appointments and completing expense reports.
• Composing and preparing correspondence that is sometimes confidential.
• Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Welcomes guests by greeting them in person or on the telephone, answering or directing inquiries.
• Coordinate meetings and conferences, both on-site and off-site; making all arrangements for the meetings including reserving conference rooms, food and beverage service, and necessary equipment.
• Entering data into software systems ensuring accuracy and integrity of information and updates new and changing information as necessary.
• Providing clerical support for the Operations department.
• Assisting the General Manager in meeting needs of direct reports.
• Tracking various departmental due dates.
• Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Performing clerical duties such as filing, photocopying, collating, faxing, mailings, etc.
• Other administrative tasks as needed.

Requirements

• Associate degree in or related field of study or bachelor's degree preferred.
• 5 years of previous experience as an administrative assistant including 3 years at the executive level preferred.
• Experience within the hospitality industry strongly preferred.
• Must possess computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Smartsheet experience highly desirable.

Nice-to-haves

• Command of the English language both written and verbal.
• Well organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Self-starting personality with an even disposition.
• Ability to work beyond standard hours when necessary, including evenings, weekends, and holidays.

Benefits

• Elective Medical, Dental, Vision, and Short-Term Disability coverage.
• Hotel and restaurant discounts & perks at any of our properties (excluding your home property).
• Ongoing Performance Hospitality Leadership Series (PHLS, Weekly Webinars, e-learning courses).
• Six (6) paid holidays throughout the year.
• Company paid Basic Life Insurance, AD&D, Long-term Disability, Employee Assistance Program (EAP) and Travel Assistance Program.
• Paid Time Off (PTO).
• One (1) paid day of personal celebration each year.