Executive Assistant

Unclassified - Central LA, CA

Full-time - Executive

Central LA, CA

About the position

The Executive Assistant position at one of America's largest media and entertainment production companies involves providing high-level administrative support to two Senior Vice Presidents. The role requires a proactive and organized individual who can manage a variety of tasks and responsibilities in a fast-paced environment. The Executive Assistant will be responsible for coordinating schedules, managing communications, and ensuring that the executives are well-prepared for meetings and events. This position demands a high level of professionalism, discretion, and the ability to handle sensitive information with confidentiality. In addition to traditional administrative duties, the Executive Assistant will also be involved in project management, assisting with the planning and execution of various initiatives. This may include preparing reports, conducting research, and liaising with other departments to facilitate smooth operations. The ideal candidate will possess strong problem-solving skills and the ability to anticipate the needs of the executives they support. The role also requires excellent communication skills, both written and verbal, as the Executive Assistant will be interacting with a wide range of stakeholders, including internal teams and external partners. A keen attention to detail and the ability to prioritize tasks effectively are essential for success in this position. The Executive Assistant will play a crucial role in helping the Senior Vice Presidents achieve their goals and maintain an efficient workflow within the organization.

Responsibilities

• Provide high-level administrative support to two Senior Vice Presidents.
• Manage and coordinate executives' schedules and appointments.
• Prepare and organize materials for meetings and presentations.
• Handle communications on behalf of the executives, including emails and phone calls.
• Conduct research and compile reports as needed.
• Assist in project management and execution of initiatives.
• Liaise with other departments to facilitate operations and communication.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong problem-solving skills and attention to detail.

Nice-to-haves

• Experience in the media and entertainment industry.
• Familiarity with project management tools and software.
• Ability to work in a fast-paced environment and adapt to changing priorities.