Executive Assistant

$69,300 - $115,500/Yr

Northrop Grumman - Falls Church, VA

posted 2 months ago

Full-time - Mid Level
Falls Church, VA
Computer and Electronic Product Manufacturing

About the position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage, and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity, and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman is seeking an experienced Executive Administrative Assistant to support the VP and CISO at the Corporate Office at our Falls Church, Virginia location. As a valued member of the senior leadership team, the Executive Assistant is the center of day-to-day office operations and will be woven into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of driven and dedicated people with different abilities, diverse thinking, and varied backgrounds who find professional fulfillment in understanding and solving challenges that protect the electronic assets of Northrop Grumman and of our mission. The Executive Assistant communicates with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information necessitating discretion, diplomacy, and judgment. Strong emotional intelligence and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment. The ideal candidate will be team-oriented, can work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies, demonstrate a capability to take on new and unfamiliar tasks and have a tremendous interest in playing a significant role as a member of the leadership team. Advanced proficiency at multi-tasking and managing priorities for senior leadership team members is required. This position is extremely pivotal to the success of this critical operation and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time-sensitive environment. The successful candidate will have outstanding communication and negotiation abilities. This position may require occasional nonstandard work hours in support of business schedules, as well as the ability to obtain and retain a Top Secret clearance.

Responsibilities

  • Support the VP and CISO with advanced administrative duties.
  • Manage day-to-day office operations and ensure smooth functioning of the office.
  • Communicate with enterprise-wide partners, executives, and administrative staff.
  • Coordinate and manage the executive's calendar and schedule meetings.
  • Prepare reports and presentations as needed.
  • Engage with high-level customers and executive visitors.
  • Maintain confidentiality and exercise discretion in handling sensitive information.
  • Assist in organizing both on-site and off-site meetings and events.
  • Utilize Microsoft Office software to create documents, spreadsheets, and presentations.
  • Participate in and host video teleconferences.

Requirements

  • High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a Bachelor's degree with two years' experience in the administrative professional field.
  • Experience in either government or a large technology-oriented company.
  • Experience engaging with high level customers and executive visitors.
  • Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel).
  • Experience working with industry and government leaders in the defense industrial base or other critical sectors.

Nice-to-haves

  • Prior experience working with top (or former) government and industry officials.
  • Ability to swiftly adapt to new tools/technologies.
  • Prior experience working on a team with agile methodologies/digital tools.
  • Experience with cybersecurity or audit personnel and responsibilities.
  • Prior government or regulatory-related experience.
  • Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, WebEx).

Benefits

  • Health insurance coverage
  • Dental insurance coverage
  • Vision insurance coverage
  • 401k retirement savings plan
  • Paid holidays
  • Paid time off (PTO)
  • Flexible scheduling options
  • Professional development opportunities
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