Executive Assistant

$41,912 - $63,336/Yr

University of Oregon - Eugene, OR

Full-time - Entry Level

Eugene, OR

Educational Services

About the position

The Executive Assistant position at the University of Oregon is a vital administrative role within the Division of Graduate Studies, providing executive-level support to the Vice Provost for Graduate Studies. This role requires a proactive individual who can manage a variety of responsibilities, maintain confidentiality, and ensure smooth office operations while supporting the Division's initiatives and events.

Responsibilities

• Provide executive-level administrative support to the Vice Provost for Graduate Studies.
• Serve as the primary contact for all matters related to the Vice Provost's schedule and activities.
• Draft and edit correspondence for the Vice Provost.
• Arrange travel for the Vice Provost and other Division staff.
• Oversee office operations and liaise with HR for onboarding and offboarding of Division employees.
• Assist in organizing and supervising Division events.
• Respond to inquiries from staff, faculty, and students, demonstrating high-level customer service.

Requirements

• One year of experience performing administrative duties in support of agency projects or programs.
• Experience in data collection and analysis, project management, evaluation, or similar experience.
• Proficiency in Microsoft Word and Excel.
• Excellent interpersonal and organizational skills with attention to detail.

Nice-to-haves

• Bachelor's degree from an accredited institution.
• Experience with BANNER or similar systems.
• Experience with organizational and project management systems.

Benefits

• Health insurance
• Paid time off
• Retirement plan