Executive Assistant

Ntt Agency - Sacramento, CA

Full-time - Mid Level

Remote - Sacramento, CA

10,001+ employees

Textile Mills

About the position

Make an impact with NTT DATA by joining a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive. The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization. This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature. The Executive Assistant collects and prepares information for the Executive to use in discussions and meetings with other Executives and Senior Leadership within the organization. At times, this role may also be required to make high-level contacts of a sensitive nature inside and outside of the organization. The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways.

Responsibilities

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Coordinates and prioritizes Executive's daily schedule, ensuring they are well-prepared for each engagement.
• Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
• Prepares and edits documents, reports, and presentations on behalf of Executive.
• Maintains organized and easily accessible digital and physical files.
• Creates detailed itineraries and ensures all travel logistics are smooth.
• May be required to take meeting minutes and follow up on action items.
• Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
• Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
• Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.
• Organizes and coordinates events, conferences, or team-building activities as needed.
• May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.
• Performs any other related tasks as required.

Requirements

• A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.
• Seasoned demonstrated experience gained within a similar role, preferably within a global organization.
• Seasoned experience supporting Executive level leadership within a global organization.
• Seasoned experience dealing with highly sensitive and confidential information.

Nice-to-haves

• Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business.
• Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
• Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
• Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
• Ability to handle unexpected issues and finding creative solutions.
• Ability to prioritize and coordinate initiatives, events or activities.
• High attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping.
• Strong project management skills are important to manage any special initiatives or handle complex tasks effectively.